The CSS-Tricks team was cracking up the other day when Miranda introduced us to something called “swoop and poop.” That was a new term for most of us, but tell me if you’ve ever experienced this for yourself.
The idea is that someone in an organization — usually someone higher up on the chain, like a manager or director — has had no involvement in a project but “swoops” into a review session for it (like a team demo) and “poops” all over the work that’s been done. You know, things like colors in the design, why we’re using this framework versus that, or any number of various things that pay no mind to the scope of the project or the meeting. And it’s not like anyone want to push back on a HiPPO.
We then all turned to Chris because, well, case in point. Just kidding!
The thing about “swoop and poop” is that it’s totally avoidable. Sure, it’s a funny thing to say and there’s a lot of truth in it, but the issue really comes down to a lack of transparency and communication.
That’s where a system like monday.com can swoop in and make things shine. It’s a project management platform that’s more than project management. It has all the time tracking, milestones, calendars and task lists that you might expect, but there’s a lot more to help facilitate better collaboration and communication among — not just the immediate team members of a project — but everyone across the organization.
We’re talking about things like shared assets, comments and chat to help everyone on the team communicate better. Even better, monday.com puts all of these things in a central place so everyone has access to it. And if you feel out of the loop on a project, simply check your personalized news feed to catch up on all the latest activity for the things that directly affect your work.
That’s exactly the sort of remedy that prevents any ol’ person from swooping into a meeting and dropping bombs all over the work. By capturing important details, assets, decisions, discussions, budgets and everything else you could ever need on a project, monday.com makes it tough to be out of the loop, which leads to better team collaboration and communication.
Try monday.com and experience the difference better communication makes. It’s free to sign up, so go ahead and give it a spin.
Flock is a messaging and collaboration tool built for both designers and developers. With close-to-zero setup, it brings together all your team’s conversations, appointments, and files in one place, helping you spend more time on what you are best at — building awesome stuff!
Building software is hard. Building software that is a delight to use every day is even harder, given the exacting standards most of us in the design and development community have for our tools. So, when we set out to change how people communicate in the modern workplace, we had but one goal – build something that we would objectively love!
Today, thousands of design and development teams use Flock every day, validating our UX-led approach to building a team collaboration tool for all kinds of teams. But how did we get here? Here’s our story.
At Flock, our designers frequently share creatives and design assets with the rest of the organization and using email to share links to files gets real old, real fast. So we started by looking at one of the biggest challenges to efficient collaboration at work — the “app-juggling” one had to master even for something as simple as sharing a file.
“Emails on one platform, files on another, real-time conversations on yet another one, and we would often need to shuffle between these apps to find and share relevant files with team members. That was an invisible time-sink!” —Aaron Durham, Designer at Flock
We realized that bringing together our files and the conversations around them in one place would save us a lot of time and effort, and built integrations for Flock with Google Drive, OneDrive, Box, and Dropbox. Now, it is incredibly easy to find and share relevant files from the sidebar and discuss them with the team immediately, with dynamic previews and permission controls.
The next challenge we tackled was the time spent in getting feedback on designs and prototypes from colleagues in our geographically distributed design and development team. We knew that it was difficult to convey visual feedback on creatives through plain text/emails because our designers often struggled to understand what part of an illustration the feedback was aimed at.
And then, we thought, “Wouldn’t it be so much easier if we could hop on a call and show colleagues exactly what we see?” So, we built a seamless video and audio conferencing experience into Flock that allows us to start a video call with one or more team members and walk them through the feedback by sharing screens.
Like most startups, we have a few irons in the fire at any given time. So, one group of designers and developers might be working on a prototype of our newest product while another group works on landing pages for a marketing campaign. Conversations around these projects need to happen simultaneously and seamlessly. But with a team of over a hundred rock-stars, it’s difficult to keep track of conversations on various projects and keep those conversations on track. We had to create a system that accomplished both.
So, for every project, the Project Lead creates a Channel on Flock (a group conversation) where everyone involved can discuss the project. We create other channels for shared interests and water-cooler chats, so conversations in project channels are focused and more efficient.
Another reason for the dreaded “app-juggling” act? Our designers and developers use a lot of apps and services that they have to check for updates at various times of the day. So we built integrations for third-party services right into Flock. Now, team members receive notifications from all their favorite apps in one place — Flock — and can choose to take action when required.
Our App Store has over 60 integrations with popular third-party business apps and services, so we can work with all our favorite tools in one place. And we can connect hundreds of applications and web services to Flock using Zapier and IFTTT. From Dribble and Asana to Jira and GitHub, we connect almost every service we use to Flock. Last but not least, developers can build custom apps and integrations using our open API.
Many early adopters of Flock were teams with designers and developers who were happy to share feedback. We found that a lot of these teams worked with external consultants or clients, particularly at creative agencies. And these conversations were, again, on email, on the phone or, sometimes, verbal instructions with no record for later reference.
To ensure all these conversations could be brought into one window, we created Guests in Flock, an incredibly simple way of adding external collaborators to team workflows while maintaining a firewall of access between conversations within the team and conversations with guest users. This makes it easier to collaborate with clients and consultants, feedback can be shared and acted upon in real-time, and the built-in image annotation feature allows designers to share visual feedback on creatives.
Our thinking from the get-go has been that effective communication is a basic utility in every workplace, and it should add to productivity way more than it does to expenses. Which is why we priced Flock starting from free, with an option to unlock all functionality for $ 4.50 a user per month on the Pro plan — a third as much as our competitors.
Our designers and developers have found incredible success in building Flock and becoming its first power users, and the business case for adopting a team collaboration platform has never been clearer. Whether one wants to discuss ideas, share collateral’s, collect feedback from teammates and clients, or get code-push notifications from Gitlab, Flock just works.
Front-end development relies on organization and solid communication. Whether you’re part of a team that builds large-scale sites or you’re flying solo with a handful of quality clients, there are many pieces and steps to get a project from start to finish. And that’s not just limited to the development phase of a project, either. Think about sales proposals, estimates, sign-offs, and approvals among many other things. There’s a lot that goes into even what we might consider a routine web project.
Think of monday.com as a universal team management tool. It’s the part of a project stack that keeps the people on your team connected so that, no matter what, everyone is in the loop and on the same wavelength during the lifecycle of a project. You probably already know how invaluable that level of connectedness is because it promotes both happy team members and happy clients. Everyone wins!
Sure, monday.com can help define milestones and tasks like other project management platforms. That’s a given. Where monday.com really shines, though, is the level of transparency it offers to stakeholders and developers alike, while encouraging complete team participation in a way that’s actually fun. Yes, fun. That’s something you don’t always think about when project management comes to mind, right?
So, forget the whiteboards, conference rooms, and confusing email chains. monday.com embraces and promotes a collaborative workspace that’s ideal for in-house and remote teams alike, ensuring that tasks are completed, time is tracked, communication is streamlined and that deadlines are ultimately met. We’re talking about a full suite of features that includes:
Clear visualizations of a project’s milestones
Tasks that are easy to create and assign
Centralized files that are easy for anyone (or the right people) to access
Tons of integrations, including Slack Google Calendar, Dropbox, Trello, Jira and many, many more
A news feed that helps anyone get quickly caught up with a project’s activity
Detailed charts and reports that are handy for project managers and stakeholders
Time tracking that’s easy and non-invasive
Tools to help communicate with clients inside of the project
Easy access to the platform, whether from a web browser or mobile and desktop apps